Icon Manager is our exclusive project management platform, built in-house at Creative Freedom to simplify and streamline the delivery of custom icon sets for our clients. It’s not an off-the-shelf tool or a third-party plugin, it’s a bespoke solution we’ve developed through years of experience managing complex icon design projects.

When you work with Creative Freedom, you don’t just get a team of expert icon designers — you also get access to a smarter, more efficient design process powered by Icon Manager.

We created Icon Manager to solve the real-world pain points that slow projects down: confusing email chains, version control issues, unclear feedback, and clunky file-sharing systems. Whether you’re producing 20 icons or 2,000, Icon Manager gives you full clarity and control over your project, without the chaos.

💡 Why We Built Icon Manager

Designing custom icons for software UIs is rarely a one-step process. Clients need to:

• ✅ Review designs across multiple sizes and formats
• ✅ Compare versions and variants
• ✅ Provide feedback quickly and clearly
• ✅ Track approvals and maintain consistency
• ✅ Download and test icons in their real-world application

We found that traditional tools like email, Dropbox, or Trello didn’t offer the precision, structure, or visual context needed to keep projects moving efficiently. So we built our own.

Below are just some of the features that make Icon Manager invaluable during a custom icon design project:

✅ Clear, Structured Icon Management

Icons are grouped by category, number, or naming convention — making it easy to navigate even the largest sets. You can view icons at a glance and sort by status, type, or approval stage.

🗂️ All Versions, All Sizes, All Formats in One Place

Each icon entry displays its available variants — from SVGs to PNGs in multiple sizes. This makes it simple to review how your icons perform in real-world dimensions, especially at smaller sizes like 16×16px or 24×24px.

📝 Feedback That’s Centralised and Actionable

No more scattered comments in email threads. You can leave feedback directly on individual icons, approve or reject specific versions, and view the full design history in one place. Designers and clients stay perfectly aligned.

🎨 In-Context Previewing

We can match the background colour of your software’s UI, so you can preview every icon in a realistic setting. This is especially useful when you’re working with dark or non-standard interface backgrounds.

🔔 Real-Time Notifications

Get instant updates when new icons are uploaded, revised, or approved. This keeps your project moving without delays and ensures key stakeholders are always in the loop.

⬇️ Easy Downloads at Any Stage

Need to test icons in your product mid-project? No problem. You can download any individual icon or batch sets on the fly, without waiting for a final delivery package.

📊 At-a-Glance Project Stats

Icon Manager provides real-time statistics on the number of icons confirmed, pending, or requiring edits — giving you full visibility into the project’s progress and what’s left to do.

Working with creative freedom was fun and effective, made better by possibly the most efficient project management system I have yet to work with – Icon Manager. The project was delivered on time in full and the creative freedom team were very flexible in accommodating any changes

Andrew Holm